Legal Secretary or Paralegal

Location: Albany, New York (Union Station, 575 Broadway, 3rd Floor)

Employment Type: Full-time, 100% on-site

The West Firm, PLLC is a boutique law firm specializing in environmental, energy, commercial real estate, corporate, regulatory, mergers and acquisitions, and administrative law. We represent corporations, lenders, developers, investors, municipalities, and individuals on complex permitting, compliance, transactional, and litigation matters across New York and beyond.

We are seeking a skilled, detail-oriented Legal Secretary or Paralegal to join our team in the transactional practice and provide high-level support to our attorneys on sophisticated matters involving energy development, environmental regulation, real estate transactions, and related practice areas.

Key Responsibilities

  • Assist attorneys with case and matter management, including organizing files, tracking deadlines, and maintaining calendars

  • Conduct legal research and gather factual information related to environmental, energy, real estate, corporate, and regulatory issues

  • Draft, proofread, and format correspondence, pleadings, discovery requests/responses, contracts, closing documents, and other legal documents

  • Prepare and file documents with federal, state, and local courts and administrative agencies

  • Support transactional work, including due diligence, title review coordination, closing preparation, and document organization for real estate and corporate matters

  • Coordinate with clients, opposing counsel, agencies, consultants, and vendors

  • Manage electronic and paper filing systems and ensure accurate document control

  • Perform other duties as assigned to support the firm’s practice

Qualifications

  • Bachelor’s degree with an interest in working in a law office, or a paralegal certificate from an ABA-approved program

  • Law firm experience preferred but not required; corporate, transactional, real estate, or regulatory experience highly desirable

  • Strong knowledge of New York state and federal court/agency procedures

  • Excellent legal research, writing, and organizational skills

  • Proficiency with Microsoft Office Suite, document management systems, and e-filing platforms

  • Ability to manage multiple priorities while maintaining strict attention to detail and confidentiality

  • Professional demeanor and strong interpersonal skills

  • Interest in learning – we are willing to train the right candidate

What We Offer

  • Competitive pay commensurate with experience

  • Opportunity to work on complex, high-profile matters in a collaborative firm environment

  • Professional development and growth opportunities

Employee Benefits

  • 100% individual health, dental, and vision insurance

  • 3% retirement contribution

  • 4 weeks PTO

  • Parking

Pay

Hourly: $25/hr to $35/hr, commensurate with experience

To Apply

Please submit a résumé to amountain@westfirmlaw.com with the subject line “Paralegal Application – [Your Name].”

The West Firm, PLLC is an equal opportunity employer.

Contact

April Mountain, Office Administrator
The West Firm, PLLC
Union Station
575 Broadway, 3rd Floor
Albany, New York 12207-2931
+1 (518) 641-0500
amountain@westfirmlaw.com
www.westfirmlaw.com